Retrieve critical business documents instantly, from any location
Over time, critical business documents such as correspondence, contracts, and project records accumulate to significant volumes, consuming precious and costly storage space, while manual retrieval devours an extraordinary proportion of employees' working hours. Regoxa enables organizations to reduce facility expenditure, reclaim working hours, and substantially accelerate business processes by converting documents into digital records that can be electronically archived, efficiently governed, and retrieved with ease.
Regoxa automatically converts correspondence, printed files, emails, office documents, and fax letters into digital formats such as MRC-compressed, searchable, and indexed PDFs or PDF/A files. Suited to long-term archiving, the resulting files are compact in size yet retain high visual fidelity. They are legible across a wide range of electronic devices, accessible remotely, and can be centrally preserved in digital libraries, electronic archives, or document management systems.
Sector-specific applications for automated document capture
Your business data opens doors, to new opportunities, better decisions, and steady growth. Yet a lot of it sits unused because it is locked inside documents that arrive in every format from every direction. Poor extraction and slow, error-prone manual handling make that data hard to gather and use, which drags operations down and delays the calls you need to make.
Regoxa Document AI clears that out. It pulls the data that drives your processes from any document, whatever the format or structure. Invoices, contracts, other business-critical files, all of it becomes structured and ready to use. With intelligent document processing, your information starts fueling growth instead of gathering dust.
What you get
01
Scanning service providers
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Digitize mid- to high volumes of scanned documents (TIFF, JPEG) within compressed timeframes.
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Initiate simultaneous document processing and PDF conversion for different clients on the same server.
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Deliver searchable documents across a broad range of formats and 200 languages using Regoxa's intelligent recognition technology.
02
Banks and insurers
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Preserve all pertinent documents in PDF or PDF/A format for long-term archiving and retrieve them within seconds.
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Render transaction-related data transparent and discoverable through powerful entity extraction, enabling look-ups for monetary values, time references, organizations, locations, and individuals.
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Law firms and legal departments
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Archive all case-related documents, contracts, and faxes as searchable PDFs.
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Locate documents and citations swiftly using tags and intelligent search.
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Identify key entities including persons, locations, organizations, time references, and monetary values for eDiscovery.
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Other organizations
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Rationalize communications by digitizing incoming correspondence such as faxes and letters.
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Recognize and convert construction plans and drawings for straightforward storage, distribution, and revision.
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Convert books, library collections, and university archives to provide global public access via the web.
Core capabilities of Regoxa digital document archiving
01
Efficient document governance
Digitized and indexed documents export to a document management system and are stored automatically in the relevant digital libraries, where their usage is tracked, documented, and governed centrally.
02
Effortless repurposing of printed content
Originally printed content can be edited and repurposed in Microsoft Word or Excel once converted into editable text, eliminating the time spent re-typing or reconstructing documents from scratch.
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Precision document retrieval
Documents containing pertinent keywords in their text or appropriate metadata are surfaced by electronic search systems within seconds, eradicating the need to manually sift through individual pages for relevant information.
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Ubiquitous, round-the-clock access
Digital documents can be retrieved electronically from a central repository at any time and distributed rapidly by email, supplanting physical duplication or the laborious forwarding of printed copies.
The mechanics of automated digital archiving with Regoxa Mercury
What you get
Regoxa Mercury, an advanced OCR solution for fully automated mass document capture and PDF conversion, enables organizations to transform large volumes of business documents into electronic formats suited to long-term digital archiving and records management within the shortest possible timeframe.
01
Data ingestion
Business document data can be imported from multiple channels, including document scanners, multifunction printers (MFPs), digital files, FTP and email, and network folders. Regoxa Mercury processes hundreds of pages per minute.
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Data processing
Documents are separated and converted to searchable PDF or PDF/A files. Highly accurate OCR, ICR, and OMR alongside barcode recognition identify printed text across 200 languages, hand-printed text across 80 languages, a variety of 1D and 2D barcodes, and a broad range of checkmarks.
What is digital document archiving?
Digital document archiving is the process of converting physical and digital business documents into electronically stored, searchable, and indexed formats for long-term preservation and retrieval. It replaces paper-based filing with centralized digital repositories that are accessible remotely, easily searched, and far less costly to maintain than physical storage.
How does Regoxa automate document capture for digital archiving?
Regoxa Mercury ingests documents from multiple channels, including scanners, multifunction printers, FTP, email, and network folders, then automatically converts them into searchable PDF or PDF/A files using OCR, ICR, and OMR technology, indexing them for rapid retrieval without manual processing.
What document formats does Regoxa support for digital archiving?
Regoxa processes and converts a broad range of input formats, including TIFF, JPEG, paper scans, emails, and office documents, into searchable PDF, PDF/A, and other output formats suited to long-term digital archiving and document management systems.
What is PDF/A and why is it important for long-term archiving?
PDF/A is an ISO-standardized version of PDF designed specifically for long-term archiving of electronic documents. It ensures that the document remains self-contained and renderable in the future, with all fonts, color profiles, and content embedded within the file, making it the preferred format for regulatory and records management compliance.
How does Regoxa make archived documents searchable?
Regoxa applies OCR to convert image-based and scanned content into machine-readable text, then indexes the extracted text and metadata so documents can be located by electronic search systems within seconds, without manual page-by-page review.
Can Regoxa process handwritten documents for archiving?
Yes. Regoxa uses intelligent character recognition (ICR) to extract hand-printed text across a wide range of languages, so handwritten records join the same searchable, indexed archive as typed and printed documents.
How does Regoxa support eDiscovery for legal teams?
Regoxa converts case-related documents, contracts, and faxes into searchable PDFs and applies entity extraction to identify and surface key entities such as persons, locations, organizations, monetary values, and time references, enabling legal teams to locate relevant information rapidly during eDiscovery.
How does Regoxa reduce document storage costs?
By converting physical documents into compact, MRC-compressed digital formats, Regoxa eliminates the need for physical storage space and reduces associated facility costs, while the resulting files retain high visual fidelity despite their smaller size.
Can Regoxa handle high volumes of documents for archiving?
Yes. Regoxa Mercury is purpose-built for mass document processing, capable of handling mid- to high volumes simultaneously across multiple clients or departments on the same server, within compressed timeframes.
How does Regoxa integrate with document management systems?
Regoxa exports digitized and indexed documents directly into document management systems, storing them automatically in the relevant digital libraries where their usage is tracked, governed, and auditable.
Can Regoxa process documents in multiple languages for archiving?
Yes. Regoxa's OCR and ICR engines recognize printed and hand-printed text across a wide range of languages, so multilingual document collections can be archived, searched, and retrieved within the same unified workflow.
How quickly can an organization deploy Regoxa for digital archiving?
Regoxa Mercury is engineered for rapid deployment with minimal configuration, enabling organizations to begin converting and archiving documents at scale without protracted setup. Schedule a demo to see it process your own document collections.