Regoxa PDF Editor
The PDF editor for Windows and Mac
Edit, convert, OCR, redact, compare, and collaborate on every kind of document in one workflow.
Product overview
A look into Regoxa PDF Editor, the all-in-one PDF editor and converter for the digital workplace. Edit PDFs, convert PDF to Word, run OCR on scanned documents, compare versions, and protect sensitive files, all from a single application.
Key features
01
Edit PDFs like a Word document
Edit PDF text directly: rewrite whole paragraphs, change the content in tables, and rearrange the layout without leaving the PDF.
02
Convert PDF to Word and other formats
Use the built-in PDF converter to turn PDFs into editable, searchable Word, Excel, and other formats, and create PDFs from your files just as easily.
03
OCR software for scanned PDFs and images
AI-based OCR (optical character recognition) turns scanned PDFs, photos, and images into editable, searchable text while keeping the original layout intact.
04
Edit scanned PDFs
Edit scanned documents at the sentence and paragraph level without an extra conversion step, working in the native PDF format throughout.
05
Compare PDF versions
Compare two versions of a PDF side by side to spot text insertions, deletions, and formatting changes fast.
06
Redact and protect PDFs
Protect PDFs by removing metadata, redacting sensitive information, adding passwords, and signing with digital signatures.
07
Merge and organize PDFs
Merge PDFs, rearrange and delete pages, and add Bates numbering and stamps to keep large document sets in order.
08
Extract text and tables
Extract text and tables from any PDF with a single click for reuse in other systems.
09
Fill PDF forms
Fill out fields in interactive PDF forms and save them ready to send.
10
PDF/A and PDF/UA compliance
Convert documents to the PDF/A archival standard and the PDF/UA accessibility standard without third-party tools.
11
Annotate and collaborate on PDFs
Use PDF annotation and markup tools to comment, highlight, and review with peers, with every note attributed and timestamped.
12
Mobile capture
Capture documents with your phone and edit them on your computer, with a built-in image editor to clean up photos and scans first.
Benefits
01
Optimize document processes
Digitize, retrieve, edit, protect, share, and collaborate on every kind of document in one workflow, and complete each task quickly.
02
Make the most of PDFs
Edit digital and scanned PDFs with new ease: correct whole sentences and paragraphs, adjust the layout, and reuse content from PDFs of any kind.
03
Digitize the document workflow
Bring paper into a digital workplace with AI-based OCR that handles tasks of any complexity, from quick shortcuts to advanced jobs with detailed settings.
04
Streamline IT costs
Choose one-year or three-year subscription plans with volume discounts to maximize impact across your organization.
05
Standardize software assets
Deploy one PDF solution across the organization so every stakeholder collaborates smoothly.
06
Simplify license management
Reduce IT workload with automated deployment and straightforward license management.
Choose your preference: business or individual
Regoxa works with global enterprises, and we put security, privacy, and reliability first while keeping our AI moving forward.
01
For organizations
Empower employees to optimize PDF processes across the organization, with flexible, straightforward licensing that starts at five licenses.
02
For individuals
Regoxa PDF Editor brings scanned documents into digital workflows, making it easier to digitize, convert, retrieve, edit, protect, share, and collaborate on every kind of document.
Built for your industry
01
Legal services
Regoxa PDF Editor strikes the balance between paper and PDF, giving legal teams a comprehensive document management tool accurate enough to handle documents at every stage of the legal process.
02
Education
Educators can maintain centralized research materials and distribute information digitally to students and the wider academic community.
03
Public sector
Public institutions get a reliable solution for creating, converting, collaborating on, and preparing documents for archiving in the digital era.
What is Regoxa PDF Editor, and what distinguishes it from standard PDF viewers?
Regoxa PDF Editor is a comprehensive document management platform that extends well beyond the read-only functionality of a standard PDF viewer. It provides the full capability to edit, convert, annotate, protect, compare, and collaborate on PDF documents within a single application, eliminating the fragmentation that arises from using multiple disconnected tools for different document tasks.
Which operating systems does Regoxa PDF Editor support?
Regoxa PDF Editor is available for Microsoft Windows 11 and 10, as well as macOS 12 Big Sur and all subsequent versions. Both editions are engineered to deliver consistent performance and a shared core feature set, so teams working in mixed environments can operate without workflow disruption.
How accurately does Regoxa PDF Editor recognize and convert scanned documents?
The application uses advanced AI-based optical character recognition (OCR) capable of identifying and processing text across a wide range of languages with a high degree of precision. Layout structures, including tables, columns, and typographic hierarchies, are preserved throughout the conversion process, producing output that closely mirrors the formatting of the original document.
Can Regoxa PDF Editor handle documents with complex layouts, such as multi-column reports or documents containing embedded tables?
Yes. The OCR and conversion engine within Regoxa PDF Editor is designed to interpret and reconstruct complex document architectures, including multi-column layouts, embedded tables, mixed-format pages, and documents with intricate graphical backgrounds. The result is a converted file that retains the structural and visual integrity of the source material.
What security capabilities does Regoxa PDF Editor provide for protecting sensitive documents?
Regoxa PDF Editor offers a layered approach to document security. Users can remove embedded metadata that may inadvertently expose sensitive information, apply precision redaction to conceal confidential content, restrict access through password protection, and authenticate documents using digital signatures. Together, these measures keep sensitive materials protected throughout their life cycle.
How does the document comparison feature work, and what types of differences does it detect?
The comparison tool performs a systematic analysis of two document versions, identifying and highlighting textual insertions, deletions, and modifications at the character and paragraph level. It also detects structural changes such as reordered sections or altered formatting, presenting the differences in a clear, navigable interface that lets reviewers assess amendments efficiently and accurately.
Is it possible to edit a PDF without converting it to another format first?
Yes. Regoxa PDF Editor enables direct editing of PDF files, including those from scanned sources, without an intermediary conversion step. Users can modify text at the sentence and paragraph level, update tabular content, and restructure the document layout while remaining in the native PDF format throughout.
What does PDF/A and PDF/UA compliance mean, and why does it matter?
PDF/A is an ISO-standardized format for the long-term archival of electronic documents, ensuring a file remains self-contained and visually reproducible regardless of future software or hardware changes. PDF/UA extends this standard to incorporate accessibility requirements, ensuring documents are navigable by assistive technologies. Regoxa PDF Editor supports conversion to both formats, so organizations can meet archival obligations and accessibility mandates without relying on third-party tools.
Can documents be captured on a mobile device and then edited on a desktop?
Yes. Regoxa PDF Editor supports document capture from a mobile device, with a built-in image editor for enhancing photographs and scans before they are transferred for editing on the desktop. This is particularly valuable in field-based workflows where documents originate outside a controlled office environment.
Can documents be captured on a mobile device and then edited on a desktop?
Yes. Regoxa PDF Editor supports document capture from a mobile device, with a built-in image editor for enhancing photographs and scans before they are transferred for editing on the desktop. This is particularly valuable in field-based workflows where documents originate outside a controlled office environment.
How does Regoxa PDF Editor support collaborative document review?
The application provides a comprehensive set of annotation and markup tools that let multiple reviewers contribute comments, corrections, and observations directly within the document. All annotations are attributed and timestamped, creating a transparent, auditable record of the review process that can be shared, consolidated, or exported as required.
What technology powers Regoxa PDF Editor's recognition and conversion?
Regoxa PDF Editor runs on AI-based optical character recognition that identifies printed and scanned text, then reconstructs the document with its original layout intact, including tables, columns, and reading order. The engine processes structured and unstructured pages alike and outputs editable, searchable files, so a scanned document becomes fully workable without manual retyping or reformatting.
How does Regoxa PDF Editor integrate with existing organizational workflows and document management systems?
Regoxa PDF Editor is designed to operate as a component within broader document workflows rather than as a standalone tool. Its support for widely adopted file formats, including PDF, PDF/A, PDF/UA, Word, and others, ensures compatibility with the document management systems, collaboration platforms, and archival solutions that organizations typically operate. For teams requiring deeper integration, the application's export and conversion capabilities allow processed documents and extracted data to be routed directly into downstream systems.
Frequently asked questions
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